Status: Full-Time
Direct Report: Lead Pastor

Position Summary
The Executive Assistant provides high-level administrative and organizational support to the Lead Pastor and assists other members of senior leadership as needed.
This position serves as a trusted partner in helping manage schedules, communication, logistics, projects, follow-up, and day-to-day administrative needs so that leadership can remain focused on ministry and organizational priorities.
The Executive Assistant must be highly organized, proactive, relational, and adaptable, with the ability to anticipate needs and manage multiple responsibilities in a fast-paced ministry environment. Because of the sensitive nature of the position, this role requires exceptional integrity, discretion, confidentiality, and sound judgment.

Key Responsibilities
Executive & Administrative Support

• Manage and coordinate calendars, meetings, appointments, ministry responsibilities, events, and other commitments.
• Proactively manage scheduling priorities, identify potential conflicts, and help ensure appropriate preparation and follow-up for meetings.
• Prepare correspondence, documents, reports, presentations, meeting materials, and other administrative resources.
• Assist with email, communication, scheduling, and follow-up as directed.
• Track action items, deadlines, projects, and commitments to help ensure timely completion and follow-through.
• Coordinate meetings involving staff, ministry leaders, guests, vendors, and external partners.
• Assist with special projects, ministry initiatives, and organizational priorities.
• Provide hospitality and logistical support for meetings, events, guests, and ministry programs.
• Coordinate meals, accommodations, transportation, childcare arrangements, and other hospitality needs when appropriate.
• Provide limited personal administrative assistance related to scheduling, appointments, errands, and responsibilities that support ministry effectiveness.
• Assist with documentation, file organization, data entry, purchasing, correspondence, and project coordination as needed.
• Help maintain organized digital and physical records, documents, systems, and processes.
• Support communication and coordination between leadership, staff, departments, and outside partners.
• Handle confidential and sensitive personal, ministry, financial, and organizational information with exceptional discretion and judgment.
• Anticipate needs and proactively identify ways to improve organization, communication, efficiency, and follow-through.
• Perform special projects and other administrative responsibilities as assigned.

Qualifications

• Demonstrates a clear testimony of faith and a growing personal relationship with Jesus Christ.
• Fully supports the mission, vision, values, and beliefs of Summit Park Church.
• Demonstrates exceptional integrity, discretion, and the ability to maintain confidentiality.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Able to anticipate needs, take initiative, and solve problems without requiring constant direction.
• Strong written and verbal communication skills.
• Professional, warm, relational, and able to interact effectively with staff, church members, guests, vendors, and ministry leaders.
• Demonstrates sound judgment and maturity when handling sensitive or confidential situations.
• Adaptable and able to remain effective in a growing, changing, and fast-paced ministry environment.
• Strong work ethic with a commitment to excellence and follow-through.
• Able to develop healthy, cooperative, and productive working relationships across multiple departments and levels of leadership.
• Comfortable receiving direction from multiple leaders while appropriately prioritizing responsibilities.
• Proficient with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams, or able to quickly learn required technology and systems.
• Previous executive assistant, administrative, ministry, or related professional experience preferred.

Staff Expectations
As a member of the Summit Park Church staff, the Executive Assistant is expected to:

• Be committed to and uphold the mission, vision, beliefs, and values of Summit Park Church.
• Represent a growing personal relationship with Jesus Christ through attitude, character, and conduct.
• Pursue continual growth and improvement in both professional ability and ministry effectiveness.
• Maintain healthy personal and ministry boundaries that protect character, integrity, family, and spiritual health.
• Build healthy and honoring relationships with staff, volunteers, church members, and leadership.
• Demonstrate flexibility and a willingness to serve when ministry needs arise.
• Faithfully support the ministry and mission of Summit Park Church.
• Look for opportunities to help people find and follow Jesus.