Job Title: Executive Assistant to the Lead Pastor
FLSA Status: Exempt
Full Time Status: Full Time Position

The Executive Assistant to the Lead Pastor provides high level administrative support and assistance to the office of the Lead Pastor. This person must be trustworthy, caring and be able to keep in confidence the business of the office. This position is responsible for supporting the Lead Pastor by managing his office, and serving as the first point of contact for visitors and guests of the Lead Pastor. This position requires a cheerful, pleasant, and caring Christ-like spirit.

RESPONSIBILITIES:

• Manage and coordinate the Lead Pastor’s calendar for appointments, meetings, and travel.
• Provide administrative support to the Lead Pastor (including correspondence, reports, files, etc.)
• Coordinate and organize daily office activities and operations and direct the workflow within the Lead Pastor’s office, as appropriate to minimize the demands on   the Lead Pastor.
• Provide support to the Lead Pastor in preparation of worship materials for weekly services and special events.
• Provide hospitality support, arrange meals, accommodations, and logistics for meetings, events, guests, and programs hosted by the Lead Pastor.
• Maintain the daily and long-term schedule of activities for the Pastor’s office, including calendar, travel schedule, accommodations, and conferences, and provide back-up materials, special arrangements and transportation related to these activities.
• Assess and troubleshoot requests, evaluate resources for resolution, and recommend or initiate responsive action. Receive and respond to requests for speaking engagements, telephone inquiries and incoming mail.
• Manage flow of information so that management receives all pertinent information and recommendations from different perspectives.
• Sort and distribute incoming mail and other materials. Maintain paper and electronic files in a confidential manner.
• Monitor and reconcile expenses directly related to the Pastor’s budget.
• Provide support to the Lead Pastor in managing personal appointments and schedule.
• Perform confidential tasks and special projects as needed.
• Other duties as assigned by the Lead Pastor.

CORE COMPETENCIES REQUIRED:

• Hospitality: Generates a sense of hospitality by his or her very presence; communicates with a sense of warmth, openness, and approachability; fosters natural connections between members of the church and with visitors; supports a culture of welcoming and belonging in the life of the church.
• Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the organization; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.
• Attention to Detail: Consistently attends to the many small pieces, which must be assembled into an organization as a whole; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of details.
• Aesthetic Awareness: Demonstrates a natural awareness about the effective organization of space for different purposes; possesses a natural orientation towards cleanliness and orderliness of space; appreciates the value and need for sacred space and knows how to physically tend to it.
• Initiative: Enjoys working hard; is action oriented and energetic about worthwhile activities; not fearful of taking calculated risks; seizes opportunities; sets demanding but achievable objectives for self and others.
• Integrity and Trust: Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability.
• Spiritual Maturity: Shows strong personal depth and spiritual grounding; demonstrates integrity by walking the talk and responding with constancy of purpose; is seen by others as trustworthy and authentic.

EDUCATION, QUALIFICATIONS, CERTIFICATIONS AND LICENSES:
The Executive Assistant to the Pastor position requires the following:

• College degree in Business or related field is required
• Five (5) to Seven (7) years’ experience in office administration and support of a key executive
• Database and computer software systems experience
• Work experience in a church or non-profit preferred
• Proficiency in Microsoft Office Suite
• Excellent customer service, interpersonal, verbal, and written communication skills
• Embrace and adapt to growth, change, innovation, and creativity
• Use appropriate judgment in the areas of discretion, sensitivity, and leadership
• Ability to create positive working relationships with a diverse group of people and volunteers including gender, ethnicity, age, culture, and skill level differences
• Strong work ethic and commitment to excellence
• Maintain cooperative, healthy, and motivating relationships with leadership team, colleagues, and volunteers

EXPECTATIONS:

• Be committed to and uphold the vision and values of Summit Park Church
• A clear testimony of faith and a vital, personal, and growing relationship with Christian beliefs evidenced by attitude and behavior
• Always look for ways to improve and grow in your ability to perform your role
• Participate in a Small Group on a regular basis
• Set appropriate boundaries in life and ministry to protect his or her character and integrity.
• Faithfully give to the ministry of Summit Park Church 10% of your income
• Look for opportunities to help people find and follow Jesus
• Requires flexibility for evening and weekend responsibilities (normal work days are Mon-Thur and Sunday; must be available for special events that may fall on a Friday or Saturday)
• Attend one (1) service in its entirety each Sunday and demonstrate Front Row Leadership by being on time and leading in engagement